Administrative Assistant to Business Services
Job | Posted a month ago
Start Date
07/01/2024
Position Areas
Non-Instructional Support
Description
TITLE: Administrative Assistant
REPORTS TO: Director of Business Services
JOB GOAL: Provides a wide variety of complex and diverse secretarial and administrative assistant duties to the responsible administrators.
QUALIFICATIONS: High school diploma or GED.
Computer literate and knowledge of related software applications.
Previous experience as an administrative assistant and knowledge of
office procedures, practices, and time management.
Possesses great interpersonal relations skills.
Bilingual Spanish preferred, but not required.
PERFORMANCE RESPONSIBILITES:
- Coordinates communication between administrators, staff and the public in a confidential manner; responds to requests for information from staff, and the general public regarding District programs, polices, procedures, and regulations.
- Creates and distributes meeting agendas and packets; summarizes meeting events.
- Attends to administrative details not requiring the immediate attention of the supervisors, obtains and provides information, assists in resolving issues and follows up, as appropriate.
- Maintains the supervisors daily calendar, schedules appointments, meetings, and travel arrangement as necessary.
- Maintains and organizes records and files relative to the appropriate office.
- Coordinates and implements processes for ordering department supplies, forms, and equipment.
- Regularly maintains and updates the appropriate department web site.
- Gathers information and summarizes data pertinent to a variety of administrative and organizational areas; creates reports as requested.
- Prioritizes assigned projects; maintains a strict schedule of completion; and follows through with appropriate staff.
- Perform additional related duties as assigned.
PHYSICAL REQUIREMENTS: Work is performed in an educational environment with moderate physical requirements and reasonable accommodations. Position involves competing demands, performing multiple tasks, and working to deadlines.
TERMS OF EMPLOYMENT: Twelve (12) months, full-time, non-exempt, Support Staff Placement Schedule with benefits in accordance to board policy.
Governing Board Approved: October 6, 2016
Posted By
Union Elementary School District (AZ)
3834 S. 91st Ave. , Tolleson, AZ 85353
At the following locations