Intake / Enrollment Specialist

Looking to make a difference in an innovative and dynamic non-profit agency? UCP of Central Florida unlocks the potential of thousands of children each year at our campuses, pediatric therapy clinics and parent support programs.

What UCP Offers

Our mission at UCP is to empower children with and without disabilities to achieve their potential by providing individualized support, education and therapy services in an inclusive environment. When you join UCP of Central Florida you partner with a team that is making a positive impact on the futures of our children. For over 60 years, we have been dedicated to enriching the lives of children of all abilities across Central Florida as 8 campuses: Downtown Orlando, East Orlando (near UCF), Kissimmee, Pine Hills, Lake Mary, and Winter Garden.

UCP of Central Florida offers a competitive benefit package available to all employees! Some perks to being a UCP Team Member may include: health insurance (free option after the first year), dental insurance options, free life insurance, paid time off, discounted on-site childcare, 403B/Retirement match, short & long term disability, and support in continuing your education.

Job Responsibilities:

Ensure campus school program has full enrollment at all times. Follow up with all new potential students/clients within 48 hours in partnership with Agency Enrollment Coordinator and ensure communication notes are in Brightwheel. Follow up with parents to ensure all required school enrollment paperwork is submitted timely and accurately to the registrar and is in Brightwheel. Serve as Lead for Weekly Admission Team Meeting/ensuring updating notes in Brightwheel and ensuring the Enrollment Planning Worksheet is updated regularly. Coordinate initial classroom tours and Open Houses/conduct tour as needed. Assist families in finding other resources (i.e. food, Medicaid, housing) to support their child and document in Brightwheel. Facilitate and ensure implementation of regular Parent Engagement activities (at least quarterly) If no Clinical Counselor: Serve as the head of the Child Study team for campus/follow up/document any attendance issues. Ensure all Title I Parent Engagement compliance materials are completed and submitted timely. If no ESE Clerk: Assist Staffing Resource Specialist with clerical tasks (i.e. Sending ESE meeting notices, scheduling meetings, managing the outlook calendar invites, tracking meeting schedule, copying materials, filing meeting packets, updating and monitoring ESE database) Provide administrative support to Charter Therapy including monitoring PCG to ensure therapy frequencies in PCG match frequencies on IEP, maintain a count of owed sessions, communicate/problem solve with campus charter therapy lead when variances are discovered. Assist with organizing records and maintain ESE student folders while protecting confidentiality of student records and information. Report exceptional student education data to registrar by completing ESE transmittal form after each ESE meeting (within 24 hours), enter data into Student Record System (i.e. Skyward/Focus) as needed and communicate with all required personnel to ensure efficiency and accuracy. Work with Early Steps Family Care Coordinator and other referral sources to facilitate referrals for needed services. Assist with community awareness/education programs to facilitate the marketing of services of UCP of Central Florida including supporting Community Fairs with Marketing and visits to potential referral sources. Complete monthly dashboard and grant reports of requested information. Provides additional support to campus as needed Performs other duties as assigned.