Administrative Assistant - Admin Office

Looking to make a difference in an innovative and dynamic non-profit agency? UCP of Central Florida unlocks the potential of thousands of children each year at our campuses, pediatric therapy clinics and parent support programs.

Job Specifications:

This position provides project coordination and administrative support to various Administrative departments.

Qualified candidate:

Strong Customer Service skills Attention to detail Strong computer skills, including demonstrated proficiency with Microsoft word, excel, 10 key touch data entry. Dependable/Dedicated Self motivated Able to work independently and on multiple projects for multiple supervisors Organized and flexible Maintain a positive, professional attitude and appearance. Job Responsibilities:

Office Manager (Approximate 12 hours per week):

Provide general office support including copying, collating, printing, preparing mailings, updating databases. Maintain and communicate conference room calendars, prepare conference room for meetings, ensure white boards have working markers, etc. Print, prepare and mail staff greeting cards (birthday, new hires, good luck, anniversary) tracking datasets. Manage office operations of Administration office including: Office supply ordering (including checking paper/other office supply needs/toner supply) Point person on copier/other office equipment repairs and maintenance Track inventory of envelopes/note cards/other supply needs Track inventory of admin snacks/water & assist in ordering Lead on various admin social events (i.e., monthly birthday cake/cards, potlucks, etc.) Code Office Depot Invoices Coordination of post office mailings (i.e., certified mailings) Coordination of Admin In/Out Board Coordination of Office Signs Point person between Admin and BCA Front Desk regarding package deliveries Operations (Approximately 3 hours per week):

Serve as the point of contact between UCP and Breakthrough Behavior Manage tracking system for all vendors Onboard new vendors Collect all required documents from each vendor Track all credentials in spreadsheet Capture headshot for each vendor Complete vendor checklist Once all required credentials are received and cleared make vendor badge Email UCP Facility Director to activate badge Correspond with Breakthrough Behavior team that the badge is ready for pickup Send monthly invoice to Breakthrough Behavior for all activated badges Work with the Finance Dept to ensure invoices have been paid Education (Approximately 5 hours per week):

Assist with ordering and inventory of education supplies/equipment Assist with the typing/formatting/editing/copying of Education Forms, Handbooks and other materials. Assist with the collection of data for Education Perform other duties as assigned. Medicaid Billing (Approximately 20 hours per week):

Confirm the child in Raintree if not add them to the system Check Medicaid status and add them to the insurance tab in Raintree Open a case in Raintree with a specific discipline IS IO IP Open prescription under the correct discipline IO IS IP and add DX Log into Florida Medicaid portal and confirm that we are getting paid for services If there are denials in the system start to correct them for rebilling What UCP Offers

Our mission at UCP is to empower children with and without disabilities to achieve their potential by providing individualized support, education and therapy services in an inclusive environment. When you join UCP of Central Florida you partner with a team that is making a positive impact on the futures of our children. For over 60 years, we have been dedicated to enriching the lives of children of all abilities across Central Florida as 8 campuses: Downtown Orlando, East Orlando (near UCF), Kissimmee, Pine Hills, Lake Mary, and Winter Garden.

UCP of Central Florida offers a competitive benefit package available to all employees! Some perks to being a UCP Team Member include: health insurance (free option after the first year), dental insurance options, free life insurance, paid time off, discounted on-site childcare, 403B/Retirement match, short & long term disability, and support in continuing your education.