Position Areas
Non-Instructional Support
Description
Job Title: PIE Financial Specialist, 12 Months
Exemption Status: Nonexempt
Reports to: District Finance Director & Director of PIE
Dept/School: PIE Innovation Center
Primary Purpose:
Perform general bookkeeping and maintain campus financial records. Assist in the procurement of material and equipment for the campus. Work under limited supervision and follows established purchasing procedures.
Perform professional accounting work involving compilation, consolidation, analysis and reporting of financial data.
Qualifications:
Education:
Bachelor’s Degree in Accounting or Finance or equivalent combination of education, training, and experience.
Special Knowledge/Skills:
Knowledge of bookkeeping principles and practices
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to use software to develop or maintain spreadsheets and do word processing
Ability to maintain accurate and auditable records
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
Effective organizational, communication, and interpersonal skills
Ability to set-up and maintain credit card payment system (i.e. Square Reader, PayPal, etc.)
Experience:
1-3 years bookkeeping experience preferred
Major Responsibilities and Duties:
Accounting
- Prepare reports, purchase orders, and payment authorizations following district and state standards and requirements.
- Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles. Monitors account balances and related financial activity (e.g., expense report) for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
- Compute and prepare data for journal entry and budget transfers.
- Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits. Prepare and make deposits for campus account(s) which include cash, checks, and credit card payments.
- Balance bank statements and work with bank officials to resolve discrepancies in account records.
- Transfer funds between accounts as directed by district finance director or designee.
- Maintain inventory of campus fixed assets, equipment, and supplies.
- Assists auditors for the purpose of providing required information and coordinating necessary activities.
Data Entry
- Input data into accounting system.
Purchasing
- Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
- Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
- Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
- Detect and resolve problems with incorrect orders, invoices, and shipments.
Property Management
- Accomplishes financial objectives by invoice and collecting rents, CAMs, and usage/event fees. Collected monies must be receipted and prepared for making deposit.
Records
- Prepare monthly and other periodic campus financial reports.
- Assist with campus budget preparation and maintain accurate records of expenditures. Monitor and reconcile expenditures with budget availability.
- Prepare and process purchase orders and receive, store, and issue supplies and equipment.
- Compile, maintain, and file all reports, records, and other documents as required.
Other
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
- Assist students, teachers, and parents as needed.
- Ability to adjust as position evolves per supervisor.