Purchasing Specialist - 3133 Tucson, Phoenix, Yuma

 

Location:	Tucson Campus
Employee Status:	Permanent
Hours Per Week:	40
Work Calendar:	12-Month
Pay Rate:	$19.61-$30.56

CLASSIFICATION SPECIFICATION
CLASS SUMMARY:

This position is responsible for all functions related to purchasing processing, and some or all of the listed duties and /or additional duties that occur from time to time.
Work assignments may vary depending on the departments needs and will be communicated to the incumbent by the Purchasing Manager.
 
Essential duties include:

• Coordinates the functions of purchases in the APP (Arizona Procurement Portal), review analyze and approve requisitions for the purchase of goods and services.
• Trains end users in APP Arizona Procurement Portal
• Reviews State contracts and vendor registered list
• Writes specifications for supplies and materials and services unavailable through State Purchasing Contracts
• Prepare RFP's, IFB's, RFQ's in accordance to the State of Arizona, rules regulations, policies and procedures.
• Work closely with departments and specialist to refine specification for solicitation development.
• Conduct Pre-bid conferences
• Contacts Vendors
• Research vendor sourcing
• Analyze and anticipate the purchasing needs of departments
• Interviewing and negotiating with vendors

 
TRAINING AND EXPERIENCE:

• Bachelor's degree in business administration or related field or the equivalent combination of education and experience
• Three years of governmental purchasing experience, or four years of other purchasing
• Proficient with Microsoft Suite or Google Suite
• Effective verbal, listening, and written communication skills
• Preparing Procurement Documents

 
LICENSING/CERTIFICATION REQUIREMENTS:
 

• Must be able to pass FBI and State background check or Fingerprint Clearance Card as position requires by policy or Statute
• Defensive Driver Training Program to be completed by all agency personnel that drive on State business

 
KNOWLEDGE OF:

• Policies, procedures, and programs of the immediate work unit
• Principles and practices of administration and management
• Agency or program rules, regulations, and operating procedures
• State procedures, policies and practices for procurement of supplies, equipment and services.
• Arizona State Procurement Code
• Wide range of standard commodities and products
• Sourcing of materials and services
• Preparing detailed specifications and analyze multi factor bids,
• Ability to prepare and analyze technical specifications and bids
• Principles of purchasing and receiving using a financial accounting system State's Automated Financial System (AFIS)
• Arizona Procurement Portal (APP)

 
DEMONSTRATED SKILL/ABILITY TO:

• Communicate information and ideas effectively so that others will understand, both orally and in writing
• Analyze and interpret financial data
• Apply a logical thought process necessary for problem solving and decision making
• Research and reconcile documents to automated systems
• Organize and Prioritize
• Attention to detail and accuracy
• Establishing and maintaining of professional, courteous and effective relationships with internal and external customers or vendors

BENEFITS 
Benefit eligible employees have a variety of choices for medical, dental, vision, short-term disability, supplemental and dependent life insurance.  Offered plans provide exceptional value to our employees and their eligible dependents.   Employees have a 31-day period from effective date of hire to elected coverage.  Elected benefits could start as early as 2 weeks after hire. 
Benefit eligible employees are automatically covered for basic life, non-smokers, accidental death and dismemberment and seat belt insurance. 
Benefit eligible employees are automatically enrolled in the State’s retirement plan and long-term disability (LTD) program.  Enrollment is mandatory and is subject to a 26-week waiting period before initial enrollment.  Employees may also choose to participate in a deferred compensation program to take advantage of tax-deferred retirement investments.  Benefit Options also offer Employee Self-Service, Wellness, Tuition Discount, Travel Reduction, Auto & Home Insurance and Purchase Discount Programs.  CONTACT INFORMATIONFor more information contact the Recruiter at: HumanResources.Recruitment@asdb.az.gov
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the Recruiter. Requests should be made as early as possible to allow time to arrange the accommodation.
 
Arizona State Government is an EOE/ADA Reasonable Accommodation Employer.