Administrative Assistant- Human Resource & Payroll Specialist

Lenoir City Schools


 
Position Title:                        Administrative Assistant-Human Resources/Payroll
 
Reports To:                           Business Manager
 
Job Goal:                               To ensure the smooth and efficient operation of the school system
 
Term of Employment:          12 Months
 
 
 
Responsibilities: (Include but are not limited to)
 

• Know and follow all school board policies.
• Ensure that all duties are completed in an accurate and timely manner.
• Effectively use school system financial management software, word processing and spreadsheet programs to perform job functions.
• Perform any and all other duties as assigned by the Business Manager.

 
Human Resources

• Complete background checks for new employees & monitor results.
• Assist with onboarding forms for new employees
• Monitor HR software for new substitute applications and schedule appointment for onboarding.
• Set up employment files for new substitutes.
• Enter substitutes in Frontline and notify schools.
• Monitor substitute bonuses and run report for payroll processing
• Act as back-up state health insurance preparer.

 
Payroll

• Act as back-up for payroll preparation.
• Assist in reconciling insurance and annuity billings to amounts deducted from payroll.
• Assist in posting leave information for employees as needed.
• Maintain files for payroll and employee information       

 
Receptionist

• Serve visitors by greeting, welcoming, directing and announcing them appropriately.
• Answer, screen and forward any incoming telephone calls while providing basic information when needed.
• Maintain security procedures.
• Sort and distribute mail; sign for UPS and FedEx packages and distribute.

 
 
 
Qualifications:

• High school diploma or GED.
• Ability to interpret policies as related to job functions.
• Knowledge of software packages used by the school system.
• Possess good oral and written communication skills.
• Ability to do mathematical calculations to perform job duties.
• Competency in use of business machines.
• Ability to establish and maintain an effective working relationship with the public and other employees.
• Ability to perform any physical duties associated with this position (e.g., lifting up to 50 pounds on a regular basis, sitting for long periods of time, walking, seeing, standing for extended periods of time, etc.).

FLSA Status:       Non-exempt